Contracts and vendors add-on
Never get surprised by a renewal again
Subscriptions, support plans, leases, and warranties, with who you buy from and how to reach them. You hear about a renewal before the last day to cancel, not after it went through.
An add-on to any plan, from $19 a month. Free trials include it.
Every contract
The date that matters, worked out for you
A lot of contracts renew on their own unless you cancel 30, 60, or 90 days ahead. Put in the notice it takes, and RequestCrew works out the last day you can still say no.
- Subscriptions, support and maintenance, leases, warranties, and service agreements
- What it covers, the dates, the cost and how it’s billed, the PO, who owns it, and the department that pays
- An email to the owner ahead of that date, as many days out as you like, and a ticket in your queue if you want one
- Renew it in one step. The term that ended stays on file with what it cost, so you can see how the price moved
- The signed copy, quotes, and invoices kept with it
- With the inventory add-on too, the equipment it covers, like the copiers on a lease
Vendors
Who to call, right where you need it
Every vendor’s support line, email, the link to open a case, your account numbers, and the people you deal with there. When a ticket is waiting on a vendor, it says which one, with their case number.
- Support phone, email, and a link to open a case, a click away from the ticket
- The account rep, the service manager, and anyone else you call
- Every contract you have with them, and every ticket waiting on them
- Price sheets, W-9s, and account paperwork kept with them
Renewals
The next 12 months on one page
Month by month, every contract with a date to act on coming up, and anything already past its notice date. Totals by vendor and by department show what the year looks like for budget season.
- Download it as a spreadsheet for whoever does the budget
- On the Reports page, next to everything else
- Bring your contracts in from a spreadsheet, with a preview first and an undo after
Techs see who to call. Managers see what it costs.
Every tech can look up a contract, what it covers, its dates, and the vendor’s support line. The cost, the purchase order, and the files are only for the people you let manage contracts. Reminder emails and renewal tickets never mention the price.
One flat price for your plan
Priced by your plan, not by how many contracts or vendors you have. Want the inventory add-on too? Take two add-ons and save 20% on them. Government, schools, and nonprofits get the same 20% off on a yearly plan.
With Small
$19 a month
or $190 a year
With inventory too: $38 a month for both, or $384 a year
With Team
$29 a month
or $290 a year
With inventory too: $62 a month for both, or $624 a year
With Organization
$49 a month
or $490 a year
With inventory too: $102 a month for both, or $1,024 a year
Questions people ask
Is it just for IT?
No. Facilities can keep the copier lease and the HVAC service plan, fleet the vehicle maintenance agreements, and anyone else whatever they renew. Each contract says which department pays for it.
Who sees what it costs?
People whose role has Manage contracts, and people who can change settings. Techs see everything else: what it covers, the dates, and who to call. You pick which roles get it.
What if a contract renews on its own?
Put in how many days of notice it takes to cancel. The reminder is about the last day to give notice, not the end date, so you still have time to decide.
Do we need the inventory add-on?
No, it stands on its own. With both, a contract can list the equipment it covers, and you save 20% on the two add-ons.
We track renewals in a spreadsheet. Can we bring it over?
Yes. Import a CSV and you’ll see exactly what it will do before anything is saved. Vendors that aren’t in yet come along. If it’s not right, undo it and try again.
Can we add it later, or drop it?
Add it any time. On a yearly plan you pay for the months left in your year. Dropping it takes effect at your next renewal.
Can we try it first?
Yes. It’s on in the demo (be the super admin to see costs too), and free trials include it.
See it for yourself
The demo is a made-up company with three months of tickets. Pick who you’d like to be and click around. There’s nothing to sign up for.